Policy Details Page

Policy No. 5260
Human Resources

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The District shall organize, compile and maintain personnel records and files for each employee, which shall be kept in a secure location. The contents of the files shall be available to the Superintendent or his/her designee and to those staff authorized by the Superintendent or his/her designee to organize, compile and maintain personnel files. Designated staff that has access to the files shall be required to maintain the confidentiality of the files and their contents.

Employees shall be permitted, during normal district business hours, to review and inspect the contents of his/her personnel file in the presence of an authorized Human Resources or Records staff member.

An employee may annually petition that the Superintendent or his/her designee review all information in the employee’s personnel file(s) that is/are regularly maintained by the District. The Superintendent or his/her designee shall determine if there is any irrelevant or erroneous information in the file(s) and shall remove all such information from the file(s) if appropriate. If an employee does not agree with the Superintendent's or his/her designee’s determination, the employee may at his or her request have placed in the employee’s personnel file a statement containing a rebuttal or correction.

Cross Reference:

• Board Policy 4040 Public Access to District Records

Legal References:

• RCW 28A.405.250 Certificated employees, applicants for certificated position, not to be discriminated against--Right to inspect personnel file
• RCW 42.17.310(l) Certain personal and other records exempt (from public inspection)
• RCW 49.12.240-260 Employee inspection of personnel file

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Adoption Date: 7/14/83
Revised: 10/28/99, 10/08/15