Policy Details Page

Policy 5005
Human Resources

The Board has the legal responsibility of employing all staff. The responsibility of administering the recruitment process is assigned to the Superintendent. Providing false information on an application of employment application may result in immediate termination of employment.


Background Check

Prospective staff members shall have their criminal history checked through the Washington State Patrol criminal identification system and through the Federal Bureau of Investigation. The record check shall include a fingerprint check using a complete Washington state criminal identification fingerprint card. 

Prospective staff members may be employed on a conditional basis pending the outcome of the background check and may begin conditional employment once completed fingerprint cards have been sent to the Washington State Patrol. 

An employee having a break in service shall, upon reinstatement, have his or her records checked in the same manner as a new employee.

If the background check reveals evidence of a guilty plea or convictions under RCW 28A.400.322, the candidate will not be recommended for employment, or if temporarily employed, will be terminated. When such a background check is received, the Superintendent or designee is directed to consult with legal counsel for the District.  If the background check reveals evidence of a guilty plea or conviction, outside of the crimes listed in RCW 28A.400.322, the District will review the entire employment file and the position to determine if the candidate will not be recommended for employment or if temporarily employed, will be terminated.

Certification Requirements

Each contracted certificated staff member or substitute teacher/administrator must possess a valid Washington certificate issued by the State Office of Public Instruction. This certificate must include the proper endorsement (if required for that position unless eligible for out-of-endorsement assignment) for the position the employee was hired to fulfill.   Failure to meet this requirement shall be just cause for termination of employment.  No salary warrants may be issued to the staff member until the district has confirmed and recorded a valid certificate for the role to which he/she has been assigned. In addition, any teacher who meets standard or continuing certification after August 30, 1987, must complete 150 hours of continuing education study every five years. Failure to satisfy this requirement will cause the certificate to lapse. If a certificated staff member with a lapsed certificate is issued a transitional certificate pursuant to WAC 181-79A-231(7), he or she may be conditionally employed for up to two years while he or she meets the certificate reinstatement requirements.

Disclosure of Crime 

Prior to employment of any staff member, the district shall require the applicant to disclose whether he/she has been:

A. Convicted of any crime against persons;

B. Found in any dependency action under RCW 13.34 to have sexually assaulted or exploited any minor or to have physically abused any minor;

C. Found by a court in a domestic relations proceeding under Title 26 RCW to have sexually abused or exploited any minor or to have physically abused any minor;

D. Found in any disciplinary board final decision to have sexually abused or exploited any minor or to have physically abused any minor; or

E. Convicted of a crime related to drugs: manufacture, delivery, or possession with intent to manufacture or deliver a controlled substance.

The disclosure shall be made in writing, signed by the applicant and sworn to under penalty of perjury. The disclosure sheet shall specify all crimes committed against persons

Eligibility to Work  

Prior to final action by the Board, a prospective staff member shall present necessary documents that establish eligibility to work and attest to his/her eligibility as required by P.L. 99-603, Immigration Reform and Control Act of 1986. As required by federal immigration law, the Superintendent or his or her designee shall certify that he/she has: “examined the documents that were presented to me by the new hire, that the documents appear to be genuine, that they appear to relate to the individual named, and that the individual is a U.S. citizen, a legal permanent resident, or a non-immigrant alien with authorization to work.” This certification shall be made on the I-9 form issued by the federal Immigration and Naturalization Service.

Notification to Department of Social and Health Services Division of Child Support

The district shall report all new hires to the state Department of Social and Health Services Division of Child Support as required by P.L. 104-193, the Personal Responsibility and Work Opportunity Reconciliation Act of 1996.

Record Check Database Access Designee

The Superintendent will establish procedures for determining which staff members are authorized to access the Superintendent of Public Instruction's record check data base. Fingerprint record information is highly confidential and shall not be disseminated to any organization or individual by district staff. Records of arrest and prosecution (RAP sheets) shall be stored in a secure location separate from personnel and applicant files, and access to this information is limited to those authorized to access the OSPI record check data base. 

Sexual Misconduct Release

The District shall require that every prospective staff member sign a release form allowing the District to contact school employers regarding prior acts of sexual misconduct. The applicant shall authorize current and past school district employers, including employers outside of Washington, to disclose to the District sexual misconduct, if any, and make available to the District all documents in the employer’s personnel, investigative or other files related to the sexual misconduct. The applicant is not prohibited from employment in Washington State if the laws or policies of another state prohibit disclosure or if the out-of-state district denies the request.


Cross References:    Board Policy  5000 Recruitment and Selection of Staff

                                                        5280 Termination of Employment



Legal References:     RCW 28A.400.300 Hiring and discharging employees--Leaves for employees--Seniority and                                                                    leave benefits, retention upon transfers between schools

                                           28A.400.303 Record checks for employees 

                                           28A.350.050 Teacher must qualify before warrant drawn and issued or registered--All                                                                     Districts

                                           28A.405.01 Qualifications--Certificate or permit required

                                           28A.405.06 Course of study and regulations--Enforcement--Withholding salary warrant                                                                 for failure

                                           28A.405.210 Conditions and contracts of employment--Determination of probable                                                                          cause for non-renewal of contracts--Notice--Opportunity for hearing

                                           28A.410.01 Certification--Background check

                                           43.43.830-40 Washington State Criminal Code Records

                                           50.44.050 Benefits Payable, Terms and Conditions

                                           50.44.053 Definition of "reasonable assurance"

                                 WAC 162-12 Preemployment Inquiry Guide (Human Rights Commission)

                                 WAC 180-16-220    Supplemental Program Requirements

                                  180-16-223     Temporary Out-of-Endorsement Assignment Criteria

                                  180-16-231  Assignment of Principals

                                  180-16-236 Assignment of Educational Staff Associates

                                  180-79A  Standards for Teacher, Administrator and Educational Staff Associate                                                               Certification

                                           180-82-100 Assignment of classroom teachers within districts

                                           180-82-110 Exceptions to classroom teacher assignment policy

                                           180-85  Continuing Education

                                 WAC  392-300-050  Access to record check data base

                                           392-300-055 Prohibition of redissemination of fingerprint record information by                                                                              education service districts or school districts

                                           392-300-060 Protection of fingerprint record information by education service district,                                                                    the State School for the Deaf, the State School for the Blind, school                                                                          districts, and Bureau of Indian Affairs funded schools

                                           446-20-285 Employment--Conviction Records

                                  P.L. 99-603 (IRCA) Immigration Reform and Control Act of 1986

                                  P.L. 104-193  Personal Responsibility and Work Opportunity Reconciliation Act of 1996;

                                  Management Resources: Policy News, June 1999; February 1999; August 1998;

                                                                            October 2001; April 2004; October 2005; October 2010

Adoption Date: 10/28/99, Revised 10/08/2015

  • 5005
  • approvals
  • assurances
  • certification
  • disclosure
  • employment
  • requirements