Policy Details Page

Regulation 3413R


A.     Certificate of Immunization

Immediately upon enrollment in the district, a certificate of immunization status (CIS), distributed by the Washington Department of Health, shall be completed by the student’s parent/guardian. School district staff enrolling the student will review the completed CIS with the parent/guardian and determine if the requirements for enrollment have been met as required by the Department of Health. The certificate shall be made a part of the student’s permanent record.

 

B.      Provider Verification for New Students and New Immunizations  

Starting August 1, 2020, the revised rule requires medically verified immunizations records for students new to Tacoma Public Schools, students entering school for the first time, or when a student receives a new immunization for school and child care entry. Medically verified records includes one or more of the following:

  • A Certificate of Immunization Status (CIS) printed from the Immunization Information System (IIS)
  • A physical copy of the CIS form with a healthcare provider signature
  • A physical copy of the CIS with accompanying medical immunization records from a healthcare provider verified and signed by school staff
  • A CIS printed from MyIR

 

C.     Exemptions from Immunization

Exemptions from one or more vaccines shall be granted for medical reasons, religious reasons, or philosophical or personal objections, provided that the requirements of RCW 28A.210.090 regarding the requirements for obtaining such exemptions is complied with by a parent/legal guardian. The permanent file of students with exemptions shall be marked for easy identification should the department of health order that exempted students be excluded from school temporarily during an outbreak or an epidemic.

 

D.     Proof of Immunization Requirements

The student may not receive a schedule and/or enter class until the immunization requirements have been met.  If a student has not received any or all of the required immunizations and/or has an expired temporary medical exemption, he/she may begin school or child care only if they received all of the required immunizations they are due to receive, submit medically verified records, and be placed in a “conditional admittance” category. He/she may remain in school for thirty (30) days, provided that: (1) receipt of missing immunizations are provided within the 30day period, unless receipt within such time is inconsistent with immunization guidelines, and (2) there is documentation that an immunization schedule is being maintained by the parent.

If proof of immunization or a certificate of exemption is not received upon the student’s enrollment or continued enrollment in school within the thirty (30) day conditional admittance period identified above, the principal shall provide written notice of exclusion to the parents or guardians following the requirements of Policy 3413.

 

E.      Life-threatening Health Conditions

On or before a child’s first day of attendance at school, each child with a life threatening health condition shall present to the school medication and/or treatment order(s), and the medication(s), and/or equipment to carry out the order unless the District is required to provide the medication or equipment as a related service under federal law.  A life threatening health condition means a condition that will put the child in danger of death during the school day if a medication or treatment order providing authority to a registered nurse and nursing plan are not in place. Following submission of the medication and/or treatment order(s), a health plan and/or an emergency care plan will be developed or adjusted (if necessary, and in the event a plan is already in place), following any applicable procedures under Section 504 of the Rehabilitation Act or the Individuals with Disabilities in Education Act.  

If a necessary medication or treatment order and the equipment, medication, and/or supplies necessary to carry out the treatment order are not received by the school on or before a student’s first day of attendance at school, the principal shall provide written notice of exclusion to the parents or guardians following the requirements of Policy 3413.

 

F.      Exclusion from School - Immunizations and Life Threatening Health Conditions

Following proper notification, the school shall exclude the student for noncompliance with the immunization or life-threatening health condition laws pursuant to the due process notice and hearing procedures identified in Policy 3413. Parents/guardians shall have a right to a hearing provided they notify the appropriate school district level director at 253-571-1000 by phone or by mail at Central Administration Building P.O. Box 1357 Tacoma, WA 98401-1357​​within three (3) school days after receiving the exclusion notice from the school principal. If the parents requests a hearing, the district shall schedule a hearing within three (3) school days of receiving the request, unless the parent requests that the hearing be continued to a later date.

 

G.     Appeals

Pursuant to Policy 3413, a parent may appeal a hearing officer’s decision within three (3) school business days of receipt of the hearing officer’s decision by submitting a written request to the Executive Assistant of the School Board, by phone at 253-571-1000 by mail at Central Administration Building
P.O. Box 1357 Tacoma, WA 98401-1357.   The District shall schedule an informal conference by the Disciplinary Appeals Council within ten (10) school business days of receipt written notice of appeal. 

 


Approved 12/3/08
Revised 9/9/16, 8/18/2020

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