Policy Details Page

Policy No. 1400
The Board of Directors

---

Board meetings will be scheduled in compliance with the law and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular
business meetings, (2) regular study session meetings, (3) special meetings (including meetings
of the committee as a whole), and (4) emergency meetings.

Regular Business Meetings
Regular business meetings shall be held at 6:00 PM on the second and fourth Thursday of each month in the board auditorium:

A. There will be only one regular business meeting in July, August and December.
B. If a regular business meeting falls on a holiday, the meeting will be either rescheduled or cancelled, as determined by a majority of the Board at the regular business meeting immediately preceding the anticipated holiday.

Regular Study Session Meetings
Regular study session meetings shall be held at 6:00 PM on the third Thursday of each month in the board conference room.

If regular business meetings or study session meetings are to be held at places other than the board auditorium or board conference room or are adjourned to times other than a regular meeting time, a notice of the meeting shall be made in the same manner as provided for special meetings. All regular meetings of the board shall be held within the district boundaries.

Special Meetings
Special meetings may be called by the president or on a petition of a majority of the board members. A written notice of a special meeting, stating the purpose of the meeting, shall be delivered to each board member not less than twenty-four (24) hours prior to the time of the meeting. Written notice shall also be sent not less than twenty-four (24) hours prior to the meeting to each newspaper and radio or television station that has filed a written request for such notices. The final disposition shall not be taken on any matter other than those items stated in the meeting notice.

A special meeting may be called to discuss issues in public as a board. Such special meeting shall be called a meeting of the Committee of the Whole and shall be called in the same manner as a special meeting.

Emergency Meetings
In the event of an emergency involving fire, flood, earthquake, possible personal injury or property damage, the board may meet immediately and take official action without prior notification.

Public Notice
Public notice shall be properly given for any special meeting; whenever a regular meeting is adjourned to another time or, when a regular meeting is to be held at a place other than the board auditorium or conference room.

All meetings shall be open to the public with the exception of executive sessions or closed sessions authorized by law. Final action resulting from executive session discussions will be taken during a meeting open to the public as required by laws.

Individuals with disabilities who may need a modification to participate in a meeting should contact the superintendent’s office no later than three days before a regular meeting and as soon as possible in advance of a special meeting so that special arrangements can be made.

During the interim between meetings, the office of the superintendent, as board secretary, shall be the office of the board. The district’s public records shall be open for inspection in the manner provided by and subject to the limitation of the law.

Quorum
Three board members shall be considered as constituting a quorum for the transaction of business.

Meeting Conduct and Order of Business
All board meetings will be conducted in an orderly and business-like manner using the current edition of Roberts Rules of Order as a guide, except when such rules are superseded by board bylaws or policies. The order of business will be indicated in the agenda. Any additions or changes in the prepared agenda may be requested by the superintendent or a board member and must be approved by a majority vote of the board members present.

The board shall establish its regular order of business, but may elect to change the order by a majority vote of the members.

All votes on motions and resolutions shall be by “voice” vote unless an oral roll call vote is requested by a member of the board. No action shall be taken by secret ballot any meeting required to be open to the public.

An oral roll call vote of all the members of the board is required for the election of board officers, filling a vacancy on the board, or for the selection of the school district superintendent, and a majority vote of all the members of the board is required for any person to be elected or selected for such positions.

Cross Reference:

Board Policy

• 1220 Board Officers and Duties of Board Members
• 1410 Executive or Closed Sessions

Legal References:

• RCW 28A.315.520 Directors—Quorum—Failure to attend meetings may result in vacation of office
• RCW 42.30 Open Public Meetings Act
• RCW 28A.315.530 Directors—Filling vacancies
• RCW 28A.320.040 Directors – Bylaws
• RCW 28A.330.020 Certain board elections, manner, and vote required
• RCW 42.30.060 Open Public Meetings—Voting by secret ball at prohibited
• RCW 28A.315.510 Directors—Meetings
• RCW 28A.330.070 Office of Board—Records available for public inspection

Chapter 42 U.S.C. Sec. 12101-12213 Americans with Disabilities Act

---

Adoption Date: 7/1/70
Revised: 3/11/99, 1/10/13, 11/08/2018